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Posts Tagged ‘Microsoft Outlook Plugin’

Dropbox Alternative – Day Two at InfoSecurity Europe

With the sun beating down outside you could have been mistaken in thinking the IT community would stay away from Earls Court, but day two of InfoSec was packed.

Pro2col had the pleasure of assisting on the Globalscape stand, on what is traditionally the busiest day. With Chaz and Chris Thacker both providing demos the stand was busy and the message was coming through loud and clear; IT Professionals want a Dropbox Alternative.

A study by security distributor e92plus that I read at the show highlighted that some 76% of IT Professionals in the UK had Dropbox at the top of its list of banned Globalscape and Pro2col at Infosec
technologies. This was very much reflected by the conversations we had and the demonstrations of Globalscape solutions provided.

The most popular solution by far was Mail Express. Visitors loved the web based functionality and MicroSoft Outlook plugin. The Drop Off Portal also proved a big success as IT admins learned how they could provide a hands off facility for large files to come into the business without the need for setting up FTP accounts or clogging up email servers with attachments.

If you’d like to learn more about how Globalscape solutions could help your business Replace Dropbox, contact Globalscape’s UK Master Partner here.

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Ad Hoc Managed File Transfer – Microsoft Outlook, Lotus Notes but nothing for Apple Mac?

It would be fair to say that a clear majority of the IT professionals we speak to on a weekly basis want to regain some control over the data that their employees send.  In the past, many IT administrators would start with the customary approach of limiting the size of email attachments that could be sent via the email server. However, this only resulted in employees searching for alternative ways of sending files – frequently the choice was a SaaS/Cloud based, consumer grade solutions such as YouSendit, Mailbigfile, Dropbox, the list goes on!

In general employees intentions are honourable but when they need to ‘get the job done’, they adopt for the path of least resistance i.e quick and easy solutions that they can sign up to for free.  This however creates a minefield for the IT and Compliance departments who tackle a daily myriad of issues around tracking, governance and security of corporate data. With no online service completely immune from attack (take the recent announcements around LinkedIn and Yahoo) the issue is very real and pressing.

Inevitably the bottom line is that the business needs to invest in an ad hoc file transfer solution that enables employees to send files on an ad hoc basis.  Fortunately for businesses this issue has existed for some time, and a number of the managed file transfer vendors we work with offer solutions to these problems.  Selecting the right solution depends upon the number of users, security requirements, size of the data sets, preferred deployment option (on-site/hosted/SaaS), specific functionality required and budget – but that’s where we come in to help you through the vendor selection process.

Finally let’s not forget that there are a wide variety of email clients used in today’s businesses.  The most dominant – Microsoft Outlook has been well addressed by the majority of managed file transfer vendors.  Lotus Notes on the other hand hasn’t received the same time and attention but there are a couple of options out there, I guess this is down to size of their shrinking market share.  When it comes to Apple however everyone falls short.  This has little to do with the developers ability – more with the architecture of Apple Mail, Microsoft Entourage or Outlook for Mac, none of which support plugin’s in the same way.  Still, all of the vendors provide a webmail facility if you need to support Mac OS users.

For further assistance in selecting the most appropriate ad hoc file transfer solution for your business please get in touch with the UK’s leading MFT experts on 0333 123 1240.

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Managed File Transfer – Remote Access Removed or Remote File Termination?

Managed file transfer solutions are the ideal technology to share files securely with remote trading partners and customers.  This is what they were designed to do and in the most part, they all provide a simple interface to achieve this.  Some provide a web browser facility, whilst others offer additional plugins such as a Microsoft Outlook Plugin or less conventionally, a Lotus Notes Plugin.  However the one common way in which the majority of these technologies work is for the file to remain on a web server, to be collected by the intended recipient.  This then provides the system with an audit trail of when the file was downloaded and in most cases, to which IP address – confirming the users location.

This is great in most instances but imagine a situation where you’ve sent an email using the plugin within your email client of choice, only to later find that pull back emailyou’ve attached the wrong document.  Worse than that, it contains sensitive customer or financial data – what then?  You make a frantic call to your IT Help Desk asking them to delete the file or remove access to it.  You then get confirmation from the kind Support Desk person to say that they’ve action your request.  Great, you’re in the clear…. but upon returning to your email you see that your customer has already downloaded the file and you have the email notification to prove it.  Where you usually greet the notification with a shrug of the shoulders in the knowledge that the managed file transfer solution has once again done its job, this time it leaves you cold!

Fortunately not all managed file transfer solutions are built the same.  Some have DLP capabilities ensuring that sensitive data is quarantined whilst one vendor we work with provides a very unique capability, remote file termination.  How is this done I hear you ask, well give us a call and we’ll tell you!  Suffice to say, this type of technology provides the highest levels of security available therefore isn’t pitched at your general ad hoc file transfer users.  It’s more appropriate for those companies dealing with extremely sensitive data, e.g. data needing to be exchanged between board members, patent information, IPO, MBO, acquisitions and mergers information and so on.

If your business has a requirement to move data in a more secure manner than your existing file transfer technology allows, speak to Pro2col as we’ve got technologies that can handle the most sensitive of data.

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