It would be fair to say that a clear majority of the IT professionals we speak to on a weekly basis want to regain some control over the data that their employees send. In the past, many IT administrators would start with the customary approach of limiting the size of email attachments that could be sent via the email server. However, this only resulted in employees searching for alternative ways of sending files – frequently the choice was a SaaS/Cloud based, consumer grade solutions such as YouSendit, Mailbigfile, Dropbox, the list goes on!
In general employees intentions are honourable but when they need to ‘get the job done’, they adopt for the path of least resistance i.e quick and easy solutions that they can sign up to for free. This however creates a minefield for the IT and Compliance departments who tackle a daily myriad of issues around tracking, governance and security of corporate data. With no online service completely immune from attack (take the recent announcements around LinkedIn and Yahoo) the issue is very real and pressing.
Inevitably the bottom line is that the business needs to invest in an ad hoc file transfer solution that enables employees to send files on an ad hoc basis. Fortunately for businesses this issue has existed for some time, and a number of the managed file transfer vendors we work with offer solutions to these problems. Selecting the right solution depends upon the number of users, security requirements, size of the data sets, preferred deployment option (on-site/hosted/SaaS), specific functionality required and budget – but that’s where we come in to help you through the vendor selection process.
Finally let’s not forget that there are a wide variety of email clients used in today’s businesses. The most dominant – Microsoft Outlook has been well addressed by the majority of managed file transfer vendors. Lotus Notes on the other hand hasn’t received the same time and attention but there are a couple of options out there, I guess this is down to size of their shrinking market share. When it comes to Apple however everyone falls short. This has little to do with the developers ability – more with the architecture of Apple Mail, Microsoft Entourage or Outlook for Mac, none of which support plugin’s in the same way. Still, all of the vendors provide a webmail facility if you need to support Mac OS users.
For further assistance in selecting the most appropriate ad hoc file transfer solution for your business please get in touch with the UK’s leading MFT experts on 0333 123 1240.