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Email Attachment Management: Facilitating Secure, Large File Transfer

Typically, email is the first port of call for all non-technical staff members when faced with the task of sending large documents quickly. We’re now in an age where data leaks are common place and authorities are cracking down on insufficient security policies. According to figures published by IDG Research Services, the companies that they surveyed rated email as the third highest area of concern when it came to the security of their data. The fact of the matter is, standard email is just not capable of meeting modern day security requirements. Not only this, there are other associated problems to consider when using email for large file transfer such as email attachment management, size limitations, unpredictable deliverability of files, bandwidth utilisation and storage problems.

So businesses are reacting to these issues by implementing sophisticated technologies that address these concerns – which is great – but unfortunately, this is a 1-dimensional solution to a 2-dimensional problem. Providing the facilities to send files securely is one thing, guaranteeing that all file transfers within the business are completed using these facilities is another matter altogether.

Email Attachment

The question is, how do you stop staff members bypassing new technologies in favour of good old trusty, familiar solutions such as email? The answer is – enable them to continue to use it. Alongside web browser upload options provided, email attachment management solutions offer plugins that can be integrated with existing email clients, to enable ground level users to attach files and send them securely via email.   The difference is that rather than filtering through email servers, large email attachments are handed off to the email attachment management solution where they are encrypted, stored and a notification email sent onto the recipient containing a secure download link to the file.

So…

  • Your confidential information remain secure.
  • You avoid the fines and penalties being enforced by authorities such as the ICO, for failing to meet security compliance legislation.
  • The reputational risk associated with loss of customer data is negated.
  • Email servers and storage systems are not overwhelmed by a mass of large data files.
  • File transfers come with a full audit trail.
  • You can be notified when a recipient downloads a file, providing accountability and more reliable file transfers.
  • Large file transfer is quick, secure and user friendly for staff, allowing them to concentrate on being productive.

Take a look at this short video to find out more about what an email attachment management solution can offer you…

 

 

If you’d like to find out more about email attachment management, Biscom Delivery Server or any of the other secure, ad hoc file transfer solutions we provide, please don’t hesitate to contact us on 0333 123 1240.

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Over 5000 legal staff using Biscom Delivery Server for secure file exchange

Biscom’s recent focus on legal firms has really paid dividends having announced that the number of Biscom Delivery Server licenses sold into the legal sector passes 5000 seats.  It seems that the legal marketplace has very much embraced BDS as a solution that understands the data exchange needs of law firms.  This coupled with the integration options with iManage amongst other legal applications make BDS a stand out winner.

Recent customer wins in the legal sector include Latham and Watkins, Akin Gump Strauss Hauer & Feld LLP, McKenna, Long & Aldrich and Reimer & Braunstein to name a few.

If you’re a UK based legal firm or corporate legal department and would like to take a look at Biscom Delivery Server, please don’t hesitate to contact Pro2col today on 0333 123 1240.

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SC Magazine Award Biscom Delivery Server 5 Stars in Latest Review

Nathan Ouellette, an author at SC Magazine produced a great review of Biscom’s secure file transfer software, Biscom Delivery Server 4. Installed using a VMware image, the reviewer rated the product based upon 6 key elements including Features, Ease of Use, Performance, Documentation, Support and Value for Money.

Emerging with an overall rating of 5 stars – it was clear that BDS was found to be easy to deploy, easy to use, and it gets the job done when it comes to transferring sensitive data securely and simply.

SC Magazine Biscom Rating

The numerous advantages such as multi-platform (Windows and Linux supported, and VM), Outlook plug-in, checkpoint restart, no file size limits, strongest back end encryption (AES 256-bit), extremely granular tracking and reporting, Web services SDK, and it’s simple, intuitive web interface means Biscom Delivery Server is one of the most comprehensive ad hoc file transfer solutions in the marketplace.

You can read the full SC Magazine Biscom Delivery Server review here or, for more information regarding the product please visit the Biscom Delivery Server product page on our website or contact Pro2col on 0333 123 1240.

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Law.com reviews Biscom Delivery Server for Law Firms

Traditionally, when a law firm needs to send confidential documents to a client in a secure manner, they send it via courier or mail.  Organisations are accepting the fact that these methods are no longer adequate for a number of reasons, such as efficiency, security and expense.  Implementing a secure data transfer tool is key to effective communications.

See what Sean Doherty, Technology Editor from Law.com had to say following his evaluation of Biscom Delivery Server.

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