• open panel
  • Home
  • Archive by category 'Ad Hoc File Transfer'
  • Page 2

Archive for ‘Ad Hoc File Transfer’

Socitm 2012: Managed File Transfer for Councils

We’ve been working closely with councils throughout the UK to simplify, secure and streamline their file transfer, so we couldn’t miss the opportunity to attend Socitm 2012; the No. 1 UK ICT event for councils.  The conference has kicked off today (here’s a breakdown of the programme) and the Pro2col team are ready and waiting to share the knowledge and experience that we have gained from working with councils to secure person-to-person file transfers and automate the movement of sensitive data into and out of the organisation.

Pro2col Managed File Transfer at Socitm 2012

On a similar note, this is the ideal moment to publically release our lastest e-book: The Council’s Guide to Secure Managed File Transfer, which is now available for download.  It covers a range of issues surrounding the secure movement within councils including:

  • How to eliminate the problems caused when employees resort to insecure, non-compliant file transfer methods such as email.
  • Ensuring you meet with UK data security and compliance legislation including The Data Protection Act and PCI DSS.
  • Providing your employees with a quick and simple way to send and receive sensitive files both internally and with third parties.
  • Automating the transfer of files, saving time and money.
  • How to regain control over file transfer processes and user access.

If you’re at the conference and would like to speak to one of our managed file transfer experts, drop by stand 8 (piccy attached) – we’re always happy to help.  If you’ve not been able to make it this year and you’d like to talk to us, please don’t hesitate to get in touch with the office on 0333 123 1240.

Share on TwitterShare on FacebookShare on LinkedIn+1
 

Ad Hoc Managed File Transfer – Microsoft Outlook, Lotus Notes but nothing for Apple Mac?

It would be fair to say that a clear majority of the IT professionals we speak to on a weekly basis want to regain some control over the data that their employees send.  In the past, many IT administrators would start with the customary approach of limiting the size of email attachments that could be sent via the email server. However, this only resulted in employees searching for alternative ways of sending files – frequently the choice was a SaaS/Cloud based, consumer grade solutions such as YouSendit, Mailbigfile, Dropbox, the list goes on!

In general employees intentions are honourable but when they need to ‘get the job done’, they adopt for the path of least resistance i.e quick and easy solutions that they can sign up to for free.  This however creates a minefield for the IT and Compliance departments who tackle a daily myriad of issues around tracking, governance and security of corporate data. With no online service completely immune from attack (take the recent announcements around LinkedIn and Yahoo) the issue is very real and pressing.

Inevitably the bottom line is that the business needs to invest in an ad hoc file transfer solution that enables employees to send files on an ad hoc basis.  Fortunately for businesses this issue has existed for some time, and a number of the managed file transfer vendors we work with offer solutions to these problems.  Selecting the right solution depends upon the number of users, security requirements, size of the data sets, preferred deployment option (on-site/hosted/SaaS), specific functionality required and budget – but that’s where we come in to help you through the vendor selection process.

Finally let’s not forget that there are a wide variety of email clients used in today’s businesses.  The most dominant – Microsoft Outlook has been well addressed by the majority of managed file transfer vendors.  Lotus Notes on the other hand hasn’t received the same time and attention but there are a couple of options out there, I guess this is down to size of their shrinking market share.  When it comes to Apple however everyone falls short.  This has little to do with the developers ability – more with the architecture of Apple Mail, Microsoft Entourage or Outlook for Mac, none of which support plugin’s in the same way.  Still, all of the vendors provide a webmail facility if you need to support Mac OS users.

For further assistance in selecting the most appropriate ad hoc file transfer solution for your business please get in touch with the UK’s leading MFT experts on 0333 123 1240.

Share on TwitterShare on FacebookShare on LinkedIn+1
 

Managed File Transfer – Remote Access Removed or Remote File Termination?

Managed file transfer solutions are the ideal technology to share files securely with remote trading partners and customers.  This is what they were designed to do and in the most part, they all provide a simple interface to achieve this.  Some provide a web browser facility, whilst others offer additional plugins such as a Microsoft Outlook Plugin or less conventionally, a Lotus Notes Plugin.  However the one common way in which the majority of these technologies work is for the file to remain on a web server, to be collected by the intended recipient.  This then provides the system with an audit trail of when the file was downloaded and in most cases, to which IP address – confirming the users location.

This is great in most instances but imagine a situation where you’ve sent an email using the plugin within your email client of choice, only to later find that pull back emailyou’ve attached the wrong document.  Worse than that, it contains sensitive customer or financial data – what then?  You make a frantic call to your IT Help Desk asking them to delete the file or remove access to it.  You then get confirmation from the kind Support Desk person to say that they’ve action your request.  Great, you’re in the clear…. but upon returning to your email you see that your customer has already downloaded the file and you have the email notification to prove it.  Where you usually greet the notification with a shrug of the shoulders in the knowledge that the managed file transfer solution has once again done its job, this time it leaves you cold!

Fortunately not all managed file transfer solutions are built the same.  Some have DLP capabilities ensuring that sensitive data is quarantined whilst one vendor we work with provides a very unique capability, remote file termination.  How is this done I hear you ask, well give us a call and we’ll tell you!  Suffice to say, this type of technology provides the highest levels of security available therefore isn’t pitched at your general ad hoc file transfer users.  It’s more appropriate for those companies dealing with extremely sensitive data, e.g. data needing to be exchanged between board members, patent information, IPO, MBO, acquisitions and mergers information and so on.

If your business has a requirement to move data in a more secure manner than your existing file transfer technology allows, speak to Pro2col as we’ve got technologies that can handle the most sensitive of data.

Share on TwitterShare on FacebookShare on LinkedIn+1
 

Email Attachment Management: Facilitating Secure, Large File Transfer

Typically, email is the first port of call for all non-technical staff members when faced with the task of sending large documents quickly. We’re now in an age where data leaks are common place and authorities are cracking down on insufficient security policies. According to figures published by IDG Research Services, the companies that they surveyed rated email as the third highest area of concern when it came to the security of their data. The fact of the matter is, standard email is just not capable of meeting modern day security requirements. Not only this, there are other associated problems to consider when using email for large file transfer such as email attachment management, size limitations, unpredictable deliverability of files, bandwidth utilisation and storage problems.

So businesses are reacting to these issues by implementing sophisticated technologies that address these concerns – which is great – but unfortunately, this is a 1-dimensional solution to a 2-dimensional problem. Providing the facilities to send files securely is one thing, guaranteeing that all file transfers within the business are completed using these facilities is another matter altogether.

Email Attachment

The question is, how do you stop staff members bypassing new technologies in favour of good old trusty, familiar solutions such as email? The answer is – enable them to continue to use it. Alongside web browser upload options provided, email attachment management solutions offer plugins that can be integrated with existing email clients, to enable ground level users to attach files and send them securely via email.   The difference is that rather than filtering through email servers, large email attachments are handed off to the email attachment management solution where they are encrypted, stored and a notification email sent onto the recipient containing a secure download link to the file.

So…

  • Your confidential information remain secure.
  • You avoid the fines and penalties being enforced by authorities such as the ICO, for failing to meet security compliance legislation.
  • The reputational risk associated with loss of customer data is negated.
  • Email servers and storage systems are not overwhelmed by a mass of large data files.
  • File transfers come with a full audit trail.
  • You can be notified when a recipient downloads a file, providing accountability and more reliable file transfers.
  • Large file transfer is quick, secure and user friendly for staff, allowing them to concentrate on being productive.

Take a look at this short video to find out more about what an email attachment management solution can offer you…

 

 

If you’d like to find out more about email attachment management, Biscom Delivery Server or any of the other secure, ad hoc file transfer solutions we provide, please don’t hesitate to contact us on 0333 123 1240.

Share on TwitterShare on FacebookShare on LinkedIn+1
 

Over 5000 legal staff using Biscom Delivery Server for secure file exchange

Biscom’s recent focus on legal firms has really paid dividends having announced that the number of Biscom Delivery Server licenses sold into the legal sector passes 5000 seats.  It seems that the legal marketplace has very much embraced BDS as a solution that understands the data exchange needs of law firms.  This coupled with the integration options with iManage amongst other legal applications make BDS a stand out winner.

Recent customer wins in the legal sector include Latham and Watkins, Akin Gump Strauss Hauer & Feld LLP, McKenna, Long & Aldrich and Reimer & Braunstein to name a few.

If you’re a UK based legal firm or corporate legal department and would like to take a look at Biscom Delivery Server, please don’t hesitate to contact Pro2col today on 0333 123 1240.

Share on TwitterShare on FacebookShare on LinkedIn+1
 

Email Attachment Management – The Future of Ad Hoc File Transfer

Email is probably the best known and most widely used internet service in the marketplace to date.  With an estimate quarter of the worlds population on the internet and a total of 418,029,796 users in Europe (over 50%), figures indicate that 92% of these users either send or read email.  As technology progresses and file sizes increase, moving data between geographically isolated locations has become more challenging.  Many businesses rely predominately on email for their daily communications and operations but unfortunately, it is being used for purposes it was neither designed nor intended to cope with.  Using email for ad hoc file transfer can cause huge problems for businesses in terms of  cost, efficiency and reliability.

Email Attachment

So if we can’t email large attachments, what can we do?  Introducing our latest white paper; Email Attachment Management – The Future of Ad Hoc File Transfer, which is available for download now.  It addresses the issues surrounding the ad hoc transmission of large files and details how email attachment management solutions enable businesses to email large attachments, minus the problems associated with standard email.

If you would like to discuss any of your file transfer requirements ad hoc or otherwise, please contact Pro2col on 0333 123 1240, we are always happy to help.

Share on TwitterShare on FacebookShare on LinkedIn+1
 

Law.com reviews Biscom Delivery Server for Law Firms

Traditionally, when a law firm needs to send confidential documents to a client in a secure manner, they send it via courier or mail.  Organisations are accepting the fact that these methods are no longer adequate for a number of reasons, such as efficiency, security and expense.  Implementing a secure data transfer tool is key to effective communications.

See what Sean Doherty, Technology Editor from Law.com had to say following his evaluation of Biscom Delivery Server.

Share on TwitterShare on FacebookShare on LinkedIn+1
 

IT Departments Beware – employees may be compromising your data!!

According to a survey published by Osterman Research Inc. in June-July 2009, using a sample of large organisations (over 500 employees and $5 million dollar revenue), 82% of employees resort to using personal email accounts when sending large files – compromising data security.  This tactic is employed by many to evade the email server attachment limits imposed by IT departments.

Considering 20% of the organisations surveyed send in excess of 500 files a week, this is a seriously disturbing statistic when you take into account the ramifications of using standard email for file transfer.  The most frustrating aspect of this predicament, is that many IT professionals are fully aware of the risks associated with this method of file transfer in particular e.g…

•    Compromised security and non-complianceCaution Sign
•    Lack of tracking, logging and auditing
•    The absence of visibility and monitoring

…and consequently, have introduced strategies and procedures to combat the use of unsolicited file transfer methods. The problem is employees will continue to violate security and procedural policies if they aren’t provided with a comparable, alternative solution that offers the same, simple functionality as their email client.

The results also revealed that 55% of the organisations surveyed had seen a 20% increase in ad hoc file transfer activity during June-July 2009 – the largest growth across all of the business file transfer ‘requirements’.  Evidently, employees have an increasing need to send large files on an ad hoc basis, largely due to the dramatic increase in file size over recent years.

So the moral of this story is, if you want your employees to adhere to company procedural policies when sending large files on an ad hoc basis, IT departments need to provide them with an adequate alternative to their email server!

Share on TwitterShare on FacebookShare on LinkedIn+1
 

Biscom Delivery Server (BDS) Webinar

As I’m sure (or hope) you may have spotted in the news, we have recently added Biscom’s secure, ad hoc file transfer solution to our ever expanding product portfolio – another milestone in Pro2col’s endeavor to provide our customers with a wide range of secure, large file transfer solutions to meet their every need.

During our time in the file transfer industry we have spoken to lots of organisations across different industry sectors with a requirement to send large files on an Ad Hoc (or one-off) basis, a need that had been overlooked in the development of many secure file transfer solutions.  Ad hoc file transfer solutions come into their own on the occasions that you really need to send a large file quickly and simply without the worry or expense of having to involve IT administrators to create or manage end-user accounts.  They will literally allow you to send the file in the same way you would when using an email attachment, minus the problems experienced when using a traditional mail server!

We wanted to take this opportunity to invite all of our readers to a special webinar being held on Thursday 29th October at 2pm (GMT).  Here you will be given the chance to see exactly how the solution works and to ask any questions relating to the Biscom Delivery Server, Ad Hoc file transfer or just secure file transfer in general!

To find our more about exactly what will be covered during the 1 hour webinar, please visit the webinar section of the Pro2col website.

If you are interested in attending please register here…

Share on TwitterShare on FacebookShare on LinkedIn+1
 
  • Page 2 of 2
  • 1
  • 2
© Pro2col Ltd 2012 | Terms of Sale | Privacy Policy | Sitemap
Part of the Pro2col Group